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Tracking time on projects

If your team does work for different customers or jobs, Projects lets employees tag each time registration with the project it belongs to. You get a clear picture of how many hours went where - in the app and on payroll export.

Projects is off by default and completely optional. Turn it on only if it's useful for you.

Projects is in preview. We're rolling it out gradually, so you might not see it on your Company page just yet. Keen to try it early? Drop us a line at support@twowork.app

Turning projects on

You'll find it on the Company page under Projects:

  1. Go to the Company page in the top menu
  2. Find the Projects setting
  3. Switch it to Enabled

That's it. A Projects card now appears on the Company page - this is where you create and manage your projects.

Creating your first project

The picker stays hidden for employees until you've added at least one project, so start here:

  1. On the Projects card, click New project
  2. Give it a short, clear name - for example a customer's name or East Harbor Logistics
  3. Click Create project

A few things worth knowing:

  • Names can't be changed later. Each time registration stores the project name exactly as it was when the hours were logged, so the name is permanent. If you make a typo, delete the project and create a new one.
  • Keep names short - up to 30 characters. They show up as small buttons on the employee's phone, so lead with the most important part and keep it short.
  • You can have up to 20 active projects at a time. That keeps the employee's list quick to scan. If you reach the limit, disable or delete one before adding another (more on that below).

How employees pick a project

Employees don't have to learn anything new. When they're clocked in, a Project row appears on the Home screen, just above the break selector:

  • They tap the project they're working on. Tap it again to remove it.
  • Their three most-used projects show first; Show all reveals the rest.
  • A registration belongs to one project. To switch to a different project, the employee stops the timer and starts a new registration.

Picking a project is optional by default - an entry with no project is perfectly fine (unless you require one, see below).

Employees can also set or change the project on a past entry from the Hours page, and pick one when they add hours manually - right up until the hours are locked after a payroll export.

Managing your project list

Your projects are listed newest-first on the Projects card, with the most recent at the top. Each one has two actions:

  • Disable - hides the project from the employee picker but keeps it in your admin list. Use this for a project you might pick up again later. Disabled projects don't count toward your 20-project limit, and you can Re-enable them any time. Show them with Show disabled projects.
  • Delete - removes the project for good. Time entries that already used it keep the project name in their record, so your history and past exports are never affected.

In short: Disable to park a project for later, Delete when it's finished and won't be back.

Seeing hours per project

Click a project on the card to expand it. You'll see its total hours across three windows:

  • This week
  • This month
  • Total (the project's whole lifetime)

It's a quick way to check how a customer or job is tracking without opening the export.

Requiring a project on every entry

If you want to make sure no hours slip through untagged, turn on Require project on every entry (it appears once Projects is enabled):

  • Employees must pick a project before they can stop the timer.
  • The same applies when they add or edit an entry on the Hours page.
  • Existing entries without a project aren't affected - the rule only applies going forward, so turning it on doesn't create a cleanup job for your team.

Projects in your exports

Project information comes along automatically when Projects is in use:

  • The Excel export adds a Project column to each employee's sheet, plus a dedicated Projects sheet with totals per project and a breakdown of hours by employee.
  • The employee PDF export includes a Project column too.

A note on CheckPoint

Projects aren't part of the CheckPoint tablet clock-in - it's built to stay fast and tap-free for everyone sharing the device. If someone clocks in on CheckPoint and you'd like that time tagged, they can add the project afterwards from their Hours page.

Questions about projects, or have a need we currently don't support? Write to us at support@twowork.app - we'd love to hear how you're using it.